Stock takes to supplier orders. Every step.
Stockt connects your entire stock management process — from the moment staff start counting to the moment deliveries arrive and inventory is updated. Here is how it works.
See it in a demoStaff Complete Stock Takes
Team members count stock directly on their phone or tablet. Stockt supports three stock take modes: Full Stock Take (every product), Category Stock Take (specific product categories) and Quick Stock Take (targeted counts of specific items). Counts are submitted for manager review — nothing updates inventory until reviewed.
Staff can only see and complete stock take functions. They cannot view pricing, reports or ordering. This keeps the process clean and maintains appropriate access levels.
Managers Review Stock Levels
Once a stock take is submitted, the manager reviews counts against minimum thresholds. Low stock alerts flag any products that have fallen below their minimum level. Managers can identify shortfalls, query counts and approve the stock take before inventory is updated.
The review step is critical. It ensures counted figures are accurate before they affect stock records and before suggested orders are generated.
Stockt Generates Suggested Orders
After a stock take is approved, Stockt automatically calculates suggested order quantities for each product. Calculations are based on the gap between current stock and minimum threshold levels, adjusted by weekly usage averages. Orders are grouped by supplier for efficiency.
Suggested orders are a starting point — not a final decision. Managers and GMs can review, edit and adjust before anything progresses.
General Manager Reviews and Edits Orders
The General Manager reviews suggested orders, making adjustments based on upcoming events, trading patterns or specific knowledge of what the business needs. GMs can add products, change quantities and split or combine orders before submitting for owner approval.
GMs have full edit access to pending orders. They can see stock levels, usage averages and the reasoning behind each suggested quantity.
Owner Approves Orders
Where approval workflows are enabled, owners review orders before they are sent to suppliers. Owners can approve, reject or return orders for revision. The approval step protects against overspend and ensures purchasing decisions have appropriate oversight.
Owner approval is configurable. Some operations require approval for all orders. Others only require it above a certain order value.
Orders Sent to Suppliers
Once approved, orders are sent directly to the relevant suppliers. Each supplier receives only their relevant order — no confusion, no manual splitting. The days of calling suppliers, leaving voicemails or sending WhatsApp messages are over.
Order records are maintained in Stockt so the team knows exactly what has been ordered from each supplier and when.
Deliveries Are Recorded
When a delivery arrives, staff or managers record it in Stockt against the original order. They confirm what was received, flag any discrepancies and update inventory in a single step. Delivery history is maintained per supplier.
Recording deliveries closes the loop. Inventory is updated accurately, discrepancies are documented and the audit trail is complete.
The complete loop. Nothing missed.
When the whole process runs through Stockt, you get accurate stock records, smart ordering, proper approvals and a complete audit trail. All without spreadsheets or paper.
Book a DemoStock Takes
Counted on any device
Orders
Generated automatically
Approvals
Owner sign-off built in
Deliveries
Recorded and reconciled