From stock takes and supplier management to approvals and reporting, Stockt gives hospitality teams the tools they need to stay organised, reduce waste and protect margins.
Stockt Platform — All Modules
11 connected tools for hospitality stock management
Dashboard
Stock value, low stock and activity at a glance
£84,320
Total stock value
Stock Takes
Full, category and quick counts on any device
67%
Current count progress
Inventory
Products, categories, thresholds and levels
8 Low
Items need attention
Deliveries
Record deliveries, flag discrepancies
1 Today
Delivery expected
Orders
Suggested orders from usage and thresholds
£2,480
Orders ready to review
Suppliers
Centralised supplier and product database
4
Active suppliers
Approvals
Staff → Manager → GM → Owner workflow
3
Awaiting approval
Reporting
Stock value, variance, dead stock and trends
+3.2%
Stock value this month
Audit Logs
Full activity trail for every user and action
24
Actions logged today
Permissions
Role-based access for Owner to Staff
4 Roles
Configured in system
Multi-Site
Group reporting and venue comparison
5
Venues connected
All Connected
One platform, one process, one source of truth
The Stockt dashboard provides instant visibility into stock value, low stock alerts, recent activity and operational performance — all on one screen.
Hospitality use case
An owner opens Stockt on Monday morning and immediately sees stock value across all venues, 8 low stock alerts and 3 orders pending approval — without calling a single manager.
Dashboard
Week ending 2 Jun 2026 · All venues
Total Stock Value
£84,320
+£2,140 this week
Active Stock
£76,840
91% of total
Dead Stock
£4,280
18 products
Low Stock Alerts
8
Action required
Stock Value Trend
+3.2% vs last monthLow Stock
8House Gin
Venue 1
Peroni Keg
Venue 2
House Red
Venue 3
Multi-Site Summary
Manchester
£32,400
Take: Complete
Order: Approved
Leeds
£28,760
Take: Complete
Order: Pending GM
Liverpool
£23,160
Take: Overdue
Order: Not started
Executive Overview
Total Stock Value
£84,320
Active Stock
£76,840
Dead Stock
£4,280
Low Stock Alerts
8
Low Stock Alerts
House Gin
Venue 1
Peroni Keg
Venue 2
House Red
Venue 3
Multi-Site
Manchester
£32,400
Leeds
£28,760
Liverpool
£23,160
Complete full venue stock takes, category counts or quick checks from any smartphone or tablet. No paper, no clipboards, no errors from retyping.
Hospitality use case
A bar manager completes a full stock take in 45 minutes on a Monday morning rather than spending two hours on paper sheets and another hour transcribing them into a spreadsheet.
Bar Stock Take — Full Count
67% CompleteOverall Progress
134 of 200 items
Spirits
Complete
Kegs
In Progress
Wines
Pending
Kegs — Counting in progress
Peroni Keg 50L
2
Guinness Keg 50L
1
Neck Oil Keg 30L
—
Amstel Keg 50L
—
Full Count
Category Count
Quick Count
Bar Stock Take
67%Spirits
Done
Kegs
Active
Wines
Pending
Kegs — In Progress
Peroni Keg 50L
2
Guinness Keg 50L
1
Neck Oil Keg 30L
—
Amstel Keg 50L
—
Track products, categories, stock levels and minimum thresholds from one place. Low stock is flagged automatically so nothing slips through before service.
Hospitality use case
A bar manager checks inventory before the weekend shift and spots that house gin is critical at 1 bottle. She places a suggested order immediately rather than discovering the shortage mid-service on Saturday night.
Inventory Management
8 Low StockTotal Products
247
Low Stock
8
Stock Value
£24,840
Product
Stock
Min
Status
Order
House Gin
Spirits
1
6
Critical6 btls
Peroni 330ml
Beer
2
4
Low2 cases
House Red
Wine
4
6
Low1 case
Prosecco
Wine
6
6
OK—
Soda Water
Soft
24
12
OK—
House White
Wine
12
6
OK—
Inventory
8 Low StockProducts
247
Low Stock
8
Value
£24.8k
House Gin
CriticalSpirits · Stock: 1
Order: 6 btls
Peroni 330ml
LowBeer · Stock: 2
Order: 2 cases
House Red
LowWine · Stock: 4
Order: 1 case
Prosecco
OKWine · Stock: 6
Record deliveries quickly, confirm what arrived against what was ordered and update inventory automatically. Discrepancies are flagged and logged immediately.
Hospitality use case
A delivery arrives from LWC Drinks. The manager records it in Stockt, spots that one case of Peroni is missing against the order, flags the discrepancy and updates inventory — all in under three minutes.
Deliveries
1 Expected TodayLWC Drinks
Today · 8 items ordered
House Gin 70cl
Ordered: 6 btls
6 btls
Peroni 330ml
Ordered: 2 cases
1 case
!House Red Wine
Ordered: 1 case
1 case
Fever-Tree Tonic
Ordered: 2 cases
2 cases
Discrepancy: Peroni 330ml — 1 case short. Contact supplier to resolve.
Recent Delivery History
Matthews Wholesale
Mon 2 Jun · 5 items
Brakes Food
Fri 30 May · 12 items
Deliveries
1 TodayLWC Drinks
UnrecordedHouse Gin 70cl
6 btls
Peroni 330ml
1 case
!House Red Wine
1 case
Fever-Tree Tonic
2 cases
Discrepancy: Peroni 330ml — 1 case short
Stockt generates suggested orders automatically after each stock take using minimum thresholds and weekly usage averages. Managers review, adjust and submit — not guess.
Hospitality use case
A General Manager reviews the week's suggested orders on Tuesday morning. Stockt has already grouped everything by supplier with suggested quantities. She adjusts one line, approves the rest and submits — all in ten minutes.
Suggested Orders
Auto-generatedGenerated after stock take
Based on minimum thresholds and weekly usage averages
LWC Drinks
£1,840
House Gin 70cl
Stock: 1 / Min: 6
6 bottlesPeroni 330ml
Stock: 2 / Min: 4
2 casesHouse Red
Stock: 4 / Min: 6
1 caseMatthews Wholesale
£640
Prosecco 75cl
Stock: 3 / Min: 6
1 caseFever-Tree Tonic
Stock: 4 / Min: 12
2 casesSuggested Orders
Auto-generated after stock take
LWC Drinks
£1,840
House Gin 70cl
6 bottlesPeroni 330ml
2 casesHouse Red
1 caseMatthews Wholesale
£640
Prosecco 75cl
1 caseFever-Tree Tonic
2 casesA centralised supplier database with contact details, linked products and full order history. Everyone on the team knows exactly who supplies what.
Hospitality use case
A new manager joins the team. Within minutes she knows that house gin comes from LWC Drinks, has their contact details and can see the last three orders placed — without asking anyone.
Supplier Management
LWC Drinks
James Harper · 0161 234 5678
Products
42
Last order
2 Jun 2026
Value
£1,840
Matthews Wholesale
Sarah Collins · 0113 456 7890
Products
28
Last order
28 May 2026
Value
£960
Brakes Food
Account Manager · 0800 123 456
Products
64
Last order
30 May 2026
Value
£2,340
Heineken UK
Trade Account · 01234 567890
Products
8
Last order
1 Jun 2026
Value
£480
A structured approval chain ensures every order gets the right sign-off before being placed. Staff count. Managers review. GMs edit. Owners approve.
Hospitality use case
An owner gets a notification that a £1,840 order from LWC Drinks is awaiting approval. She reviews the line items, approves the order on her phone and it is sent — all without a single phone call or WhatsApp message.
Order Approval Queue
3 PendingApproval Workflow — LWC Drinks
Staff
Stock Take Submitted
J. Williams
Manager
Review Complete
T. Ahmed
GM
Order Reviewed
S. Clarke
Owner
Approval Required
D. Brooks
Supplier
Order to Send
LWC Drinks
LWC Drinks — £1,840
8 products · Submitted by S. Clarke (GM)
House Gin
6 btls
£180
Peroni 330ml
2 cases
£96
House Red
1 case
£72
Approval Queue
3 PendingWorkflow — LWC Drinks
Staff
Mgr
GM
Owner
Supplier
Step 4 of 5: Owner Approval Required
LWC Drinks
Review8 items · £1,840
Matthews Wholesale
Review5 items · £960
Brakes Food
Pending12 items · £2,340
Understand stock value, identify waste, analyse trends and review team activity through a comprehensive report suite — all updated automatically.
Hospitality use case
An operations manager reviews the monthly reports and identifies that dead stock across the group totals £8,640 — most of it at one venue. She raises it with that venue's GM and they stop reordering those products.
Reporting and Analytics
Stock Value
£84,320
+3.2% vs last month
Variance
£1,240
-18% vs last month
Dead Stock
£4,280
+12% vs last month
Avg Order
£1,840
-5% vs last month
Stock Value Trend
+3.2%Category Trends
Dead Stock Alert
Rare Bourbon
£840
12wk no movement
Truffle Oil
£180
8wk no movement
Specialty Salt
£96
6wk no movement
Reporting — June 2026
Stock Value
£84,320
Variance
£1,240
Dead Stock
£4,280
Avg Order
£1,840
Category Trends
Dead Stock
Rare Bourbon
£840
Truffle Oil
£180
Specialty Salt
£96
Every action in Stockt is logged against the user who performed it. Stock takes, order submissions, delivery records, approvals — all tracked with a complete timestamp.
Hospitality use case
A stock variance appears in the weekly report. The manager opens the audit log, filters by the products involved and immediately sees that a stock take was submitted with an unusually low count on Wednesday night.
Audit Logs
User
Action
Detail
Time
D. Brooks
Owner
Order approved
LWC Drinks · £1,840
2h ago
S. Clarke
GM
Order submitted
LWC Drinks · 8 items
3h ago
T. Ahmed
Manager
Stock take approved
Bar · 247 items
4h ago
J. Williams
Staff
Stock take submitted
Bar · Full count
5h ago
T. Ahmed
Manager
Delivery recorded
Matthews · 5 items
Yesterday
S. Clarke
GM
Threshold updated
House Gin · min: 6
Yesterday
Role-based permissions ensure every team member sees and can do exactly what their role requires — and nothing more.
Hospitality use case
A new bar staff member joins and is added to Stockt as Staff. She can complete stock takes on her phone from her first shift. She cannot see stock values, reports or ordering — which is exactly right.
User Permissions
D. Brooks
Owner
S. Clarke
General Manager
T. Ahmed
Manager
J. Williams
Staff
Site-level stock management sits alongside group-level reporting. Owners and operations teams see across the entire estate without manual consolidation.
Hospitality use case
An owner runs five bars across the North West. Every Monday morning she opens the group dashboard, sees which venues have completed their stock takes, which orders are pending and where dead stock is building up — without a single phone call.
Group Reporting Dashboard
5 VenuesGroup Stock Value
£142,840
Total Dead Stock
£8,640
Pending Orders
7
Venue Comparison — Stock Value
Manchester
£36,840
Leeds
£31,200
Sheffield
£28,640
Liverpool
£26,400
Chester
£19,760
Group Overview
Group Value
£142,840
Dead Stock
£8,640
Open Orders
7
Active Sites
5/5
Venue Comparison
Each role gets the features, access and visibility that fits their responsibilities.
Owners
No visibility without chasing
Live stock value and approval oversight
· Dashboard
· Approval Workflows
· Multi-Site Reporting
General Managers
Too much admin, not enough control
Order management and approval workflow
· Suggested Orders
· Approvals
· Supplier Management
Managers
Manual processes waste time
Fast stock takes and delivery recording
· Stock Takes
· Deliveries
· Inventory
Teams
Paper counts are slow and inaccurate
Mobile counting on any device
· Full Stock Takes
· Category Counts
· Quick Counts
Operations & Finance
No reliable data for decisions
Comprehensive reporting across venues
· Stock Value Reports
· Variance
· Multi-Site
Know what you hold, what it's worth and what needs attention — without asking anyone.
Every action logged. Every decision recorded. Every team member's activity visible.
Same process, same data, same outcomes — regardless of which team member is working.
Reduce waste, improve ordering accuracy and catch stock problems before they cost money.
Book a personalised demo and see how Stockt can simplify stock management for your hospitality business.